How to Calculate Your Charlotte Charter Bus Rental Cost

So you’re ready to book a charter bus for your Charlotte group trip, but you’re not sure how much it will cost. It can be difficult to determine the exact cost of your bus rental without knowing your trip details, but if you’d like an idea of what you can expect to pay, we’ve got you! 

a view of the charlotte skyline on a clear, sunny day

Keep reading to learn the factors that influence the price of your bus rental. When you’re ready for your free, no-obligation quote, call Charlotte Charter Bus Company’s 24-hour team at 704-302-1258

Bus Type Per Hour Per Day Per Mile
Charter Bus $105 - $150 $1,100 - $1400 $3.75 - $5.00
Minibus $110 - $135 $1,080 - $1300 $3.50 - $4.75

*The rates outlined above are only estimations and do not reflect the actual cost of renting a charter bus in Charlotte. The factors listed below will be taken into account by a representative when determining your charter bus pricing.

**A 5-hour rental minimum is required for all trips. Multi-day trips may incur additional fees for mile overages during long-distance trips. 

Factors that Influence the Price of Your Charlotte Charter Bus

These factors will vary based on each trip, and they can all influence the total price of your bus rental: 

  • Time of year: Charter buses are often more expensive to rent during the months of April, May, and June, due to increased demand from large events such as graduations, proms, and summer vacations. If you’re coming to Charlotte during a large event such as a concert or a Carolina Panthers game, that may increase your rental rate too. 
  • Group size and bus type: Larger groups will, naturally, need to book larger buses (or a larger number of buses). We recommend having your headcount secured before you call to book your bus—this way, you won’t end up with a larger, more expensive bus that has extra space. 
  • Trip length: Whether your trip spans hours, days, or weeks will factor into your pricing structure. Short day trips will probably be priced per hour while multi-day trips will most likely be priced per day. Long trips will cost more than short trips. 
  • Miscellaneous expenses: You will be responsible for extra expenses that come up during your trip that are out of our control, such as tolls, parking passes, a hotel room for your bus driver(s) (if your trip spans multiple days), and a 5-10% tip for your driver. When you call to book, your representative will help you determine what extra expenses may arise. And don’t worry—we’ll never surprise you with any hidden fees. 

Below are a few examples of Charlotte trips and how much they might cost: 

The Corporate Conference

corporate event attendees sit and watch a presentation

A local company is hosting a 3-day conference at the Charlotte Convention Center. Attendees will be staying around the corner at the Hilton Charlotte Uptown, down the block at the Hilton Garden Inn Charlotte, and down the road at the Dunhill Hotel. The company wants to provide an ADA-accessible shuttle service between the three hotels and the convention center for the duration of the conference. They decide to book a 25-passenger minibus. 

Minibus rental: $1250

x3 for three days: $3750

10% bus driver tip: $375

Total charter bus rental cost for a 3-day conference: $4125

The Annual Event

crowds gather in a charlotte street for an event

Charlotte hosts numerous annual events that all visitors can enjoy, including Taste of Charlotte, Charlotte Pride, and the Charlotte Goes Green St. Patrick’s Day Festival. These events are great for private parties, families, friends, school groups, or even an employee gathering outside of work, but if you’re transporting a lot of people, getting there can become a hassle. We can help you book a bus to your next big Charlotte event so you won’t be stuck searching for parking or walking long distances! There are a few options you can choose from, depending on where you’re coming from and how long you plan to stay: 

Daily minibus rental rate: $1300

x2 for a weekend event: $2600

10% bus driver tip: $260

Total charter bus rental cost for a weekend event: $2860, or $51 per person, assuming all 56 charter bus seats are full

Hourly charter bus rental rate: $150

Charged per hour for a 4-hour drive into Charlotte from Charleston: $600

x2 to include the return trip: $1200

10% bus driver tip: $120

Total charter bus rental cost for a trip between Charlotte and Charleston: $1320, or $23 per person, assuming all 56 charter bus seats are full

The Wedding

a couple whispers in each other's ears after their wedding ceremony

A bride is planning her wedding ceremony and reception at South Charlotte Banquet Center, but her guests will be staying at the nearby Lodge at Ballantyne. She wants to book a minibus shuttle to move guests from the hotel to the venue for the ceremony, and back to the hotel after the reception is finished. She’ll need the shuttle to run for 6 hours, and she chooses to book a 25-passenger minibus. 

Hourly minibus rental rate: $120

x6 for a 6-hour event: $720

10% bus driver tip: $72

Total minibus rental cost for a wedding: $792

Getting a Quote for Your Charlotte Charter Bus Rental

As we said before, there’s no one-size-fits-all answer to how much your bus rental will cost. Once you’ve browsed the factors above and secured a headcount for your Charlotte trip, call our 24-hour team at 704-302-1258 to receive a free, personalized, and no-obligation quote for your unique itinerary and requests. We’re always happy to answer any questions you may have about your Charlotte charter bus cost!